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Volume 5 Number 12

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The Naked PC - http://www.TheNakedPC.com
What You Need to Know about All Things PC
Publisher:           Lee Hudspeth and T.J. Lee
Editor in Chief:     Dan Butler
Contributing Editor: Al Gordon
This issue is for Thursday, June 6, 2002 - Vol. 5 No. 12
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Table of Contents

** 01. Letter from the Publisher
** 02. Musings on Good Software Project Habits
       (by Lee Hudspeth)
** 03. Jim's Mailbag (by T.J. Lee)
** 04. Digital Music and a New Business Model, Yeah Yeah Yeah
       (by Al Gordon)
** 05. Featured Product -- Rio Riot 20 GB Digital Audio Player
       (reviewed by Al Gordon)
** 06. Featured Web Site - ScreenIt.com (reviewed by T.J. Lee)
** 07. Featured Drawing - TNPC School's Out Special
** 08. Newsworthy - a potpourri of current events and
       interesting stuff


** 01. Letter from the Publisher

It's astounding how many folks get a broadband connection and
neglect to use a firmware-level firewall, don't bother to install
a personal firewall (like ZoneAlarm), and either skip installing
a current anti-virus program or install it but disregard
activating its email filtering feature. In today's malware-
infested environment, ignorance is not bliss it's downright going
to cost you a hosed PC. You should be using all these techniques
(even if using dial-up, minus the firmware-level firewall).
Please! To read more about what we've had to say on these topics,
use The Naked PC's search engine:
http://www.TheNakedPC.com/t/512/tr.cgi?publet1

CONGRATULATIONS to TNPCer Andrea F. who won our previous drawing.
This issue we are giving away another of our Photon Micro-Lights.
The question this issue is, "Do you read TNPC at work or at
home?" It's fun and easy to enter, see the related Featured
Drawing section.

In today's issue... Lee discusses his proven tips and tricks for
keeping on track when working on consulting projects, small,
large, and in between. Dan is still trying recover from having
triplets. Al offers insights into digital music, artists' rights,
and consumer's rights; there is a middle, and sensible, ground.

Reader support is what keeps The Naked PC free. To this end you
can help us by passing a copy on to co-workers and friends (no
spam please). We even make it easy to refer people to The Naked
PC... check out our Refer page:
http://www.TheNakedPC.com/refer/


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** 02. Musings on Good Software Project Habits
       (by Lee Hudspeth)

I've been writing recently about an Excel data mining consulting
project I'm involved in. Several things happened in the past few
weeks that prompted me to make a list of the habits I've
developed over the years when dealing with a wide variety of
consulting projects. These habits have all saved me untold hours
of pain and frustration by preventing, or at least mitigating,
the various kinds of disasters and confusion that can befall any
consulting project, large or small.

1. Keep a project journal.

You can write it out long hand, or you can type it into a
document, either way, this is an incredibly powerful tool for
answering the questions that inevitably crop up in the days,
weeks, even months that follow a project's apparent "closure."
This is my personal favorite scenario: the project manager
contacts you and asks, panicked, "Why did we...?" (fill in the
blank to match your own experiences). Variations are "When did
we...?" and "Who did we send it to?" The beauty of a project
journal is that, if you keep just the right level of detail--not
too much and not too little--you can confidently and quickly scan
it for answers to these questions and not have to laboriously
sift through 100s or 1000s of archived email messages.

2. Use the journal to note the boss's verbal mandates.

Sometimes, especially when a project is up against a time
deadline, things are happening so quickly and dynamically that
key decisions get issued verbally with no written follow-up.
You'll only be exacerbating the team's and the boss's stress
level by bringing this up as an issue. I recommend you take a
factual posture: write down what the boss (project manager,
whatever) said, exactly, and note the precise time, all in your
journal. Then compose a short, simple email that states the
verbal directive and distribute it to the team as an
informational note. Remember to be very factual here, and avoid
judgmental language like, "Well folks, Sue did it again today by
changing the way we handle the Special_Meals field codes AGAIN."
Go for a style like this, "Sue has requested that in the case of
Special_Meals with a null value we explicitly force the
appearance of the new code '99' to satisfy some requirements she
received from the folks in Marketing. Thanks."

Now, I realize that political forces and raging authority battles
will often create a situation where you just can't do this email
part. But you've always got your own journal entry so, if it
comes down to the ugly "you said/she said/who said" game, you've
got your evidence.

3. Consistently use the same prefix in email subjects.

By keeping the initial portion of your project-related emails the
same, finding relevant emails is much easier. It also helps team
members, when receiving their email, to quickly see that an email
is related to the project at hand. For example, if you're working
on pattern recognition among airline passenger travel records,
and you're doing the project for Far Horizon Airlines, a prefix
like "Far Horizon pattern recognition" would work.

4. Use a clear description in your email subject's second
segment.

The second part of am email subject is equally important, and
instead of leaving your recipients dangling by sending an email
labeled "Far Horizon pattern recognition", put in a separator
like space dash space then a short teaser that explains at a
glance what's coming in the email body. For example, "Far Horizon
pattern recognition - initial project requirements" tells the
right story.

5. Send only zipped attachments.

Several of us here at The Naked PC have written about the
importance of distributing only zipped files. Zipped attachments
take up less space on your end, the recipient's end, and while
moving through the email ether. Everyone wins. There are virus-
avoidance benefits too, not to mention simply being able to send
larger files by compressing them thereby staying under your or
the recipient's ISP's attachment size threshold.

6. Use the same root filename for a one-file zip.

If you're sending a filename like "Volume 5 Issue 12 draft.doc"
then take advantage of WinZip's Explorer integration and let it
zip the source file to "Volume 5 Issue 12 draft.zip" with a
single click. If you have multiple files to send, come up with a
descriptive filename as opposed to something mysterious like
"hope.zip".

7. Use descriptive filenames everywhere.

I can't tell you how many times I've received a file from a
client with a filename like "runzTotbyhubbyterm.xls" or even (I'm
not kidding!) "runz1.xls". Hello!? You should maintain the habit
of descriptive filenames, and you can even build your own file
naming conventions (beyond the scope of this article). For
starters, something like "Far Horizon pattern recognition - zip
code analysis_see specs version 03b_2002-06-05.xls" is much
preferred over the confusing "runfp1.xls".

8. Make daily, or even hourly, incremental backups.

Stuff happens. Meaning, the likelihood of your work getting
trashed by an application crash or some other catastrophe, maybe
even a mistake you make, goes up exponentially as you near the
project's deadline. Make explicit incremental backups of the key
file(s) at whatever interval you can afford to re-key the data.
Me, I favor hourly OR whenever you implement a major change or
add a big chunk of new data. You can even tie this effort into
your system journal (or put the details right into the backup's
filename) by indicating what key change occurred since the last
backup. For example, "Far Horizon pattern recognition - zip code
analysis_2002-06-05_1805_reran to include omitted Eastern
Region.zip" (note the use of military time to stamp when the
backup was made; in this case just a simple zip file set aside on
another disk drive; this way all the zip code analysis backup
files are sorted in order for you inside Windows Explorer).

9. Circulate backups of key files to other team members.

This tip applies if you're working with a virtual team and
there's no centralized IT infrastructure. Send backups of key
files to the team members via email. Five MB (and larger) email
attachment ceilings are common; you can compress plenty of data
into a five MB zip file.

10. When you receive a database, demand a data map.

Call it a data map, data dictionary, or a field listing, it's
important that you not assume a field's name is telling the whole
story about the data in that field. For example, say one field's
label is "Phone". Is this the customer's home phone, work phone,
or other? In this particular case, the field name should be
"Phone_Home" instead, and a short "data map" document should come
with the database that describes each field and its source, like
this, "Phone_Home - customer's home phone number without any
stored hyphens or other separation characters; source is the
Frequent Flyer database linked by FF#." If you find field naming
errors, I suggest you correct them so they don't propagate any
further in the project, document the correction in your journal,
and circulate an appropriate email.

11. When you receive a file, snapshot it.

If you receive a file like runz1.xls, first make a copy to, say,
"runz1_working copy.xls" then set the original to read-only so
you can't step on it. This preserves the file as a snapshot of
whatever state it was in when you initially received it. No need
to make a separate working copy if you're simply copying data
from it instead of changing it, so in the case of copy-only work
just set it read-only and move on. (Yes, you can often recover to
a snapshot via your email Inbox, but I prefer to have these
snapshots out on the hard disk where they can see the light of
day, instead of being buried in an email maze.)

12. When you distribute a database, include a data map.

See #10.

To see my data mining series' supplemental Web page, go here:
http://www.TheNakedPC.com/t/512/tr.cgi?lee1

If you have software project tips and tricks to share, I'd love
to hear from you.

You can reach Lee Hudspeth at:
mailto:LeeHudspeth@TheNakedPC.com


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** 03. Jim's Mailbag Followup (by T.J. Lee)

ENTHUSIASM PEAKS!

Well I peeked into my electronic mailbag and had my interest
piqued when I saw how many scholars of the King's English took
me to task over last the last issue when I "peeked" instead of
"piqued" in TNPC 5.11. Sorry about that, but if any writer ever
needed a copy editor it's me. I've never even pretended to have
mastered my native tongue in speech let alone in print. Thanks
to Len W., Dr. Bumsted, Mark B. and the other TNPCers who
checked in to help keep me from running amuck in print.

NIGERIA FOUND

TNPX Chris H. found that the Treasury Department's warning on
the Nigerian Letter scam can be accessed by going here:

http://www.ustreas.gov/usss/index.shtml

Then click on the Advisories link under the Press Room heading
then on the 4-1-9 Link under the Alerts. This takes you to this
page:

http://www.ustreas.gov/usss/alert419.shtml

Which has a slightly different URL than the one published in
TNPC. Thanks Chris!

TNPC SCREENSAVER

Thanks also to all of you who wrote in with comments about the
Official TNPC Screensaver download mentioned in last issue.

You can reach T.J. Lee at:
mailto:tj_lee@TheNakedPC.com


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** 04. Digital Music and a New Business Model, Yeah Yeah Yeah
       (by Al Gordon)

While looking at digital music players and making MP3s to test
them, it suddenly hit me that the key issue in the debate over
protecting intellectual property rights in the music world comes
down to this:

How many times do The Beatles get to charge me for "She Loves
You"?

A little history is very illuminating here. "She Loves You," with
its "yeah, yeah, yeah" refrain was not exactly one of Lennon-
McCartney's most profound creations. But it came to be a
signature tune of the Beatlemania period in the early '60s.

More important for the purposes of this discussion, it initially
was released in the United States only as a 45 rpm single. (For
those too young to have experienced them, there was one song on
each side of the disk, so a 45 actually was a "double," but only
one of the two songs was promoted for radio play, hence
"single.") I bought it.

Later on, "She Loves You" was released on an LP album, which I
also bought. In mono. So I later bought the stereo album. Next
there was one or maybe two compilation LPs I bought that had the
song. I passed on 8-Track tape and pre-recorded cassettes.

But when CDs came along, "She Loves You" was on both a
compilation of Beatles singles and on an album reissue. Then, I
bought the CD re-release of the "Red" album (a greatest hits
set), with the song. And finally, in 2000, I bought the "1"
album, again with "She Loves You" on it. So what does that
make... eight buys of the song?

Aside from the fact that I am a sucker, the point here is that
this kind of multiple sale long has been a cornerstone of the
music industry's business model. Big stars certainly do more of
this (and not just in rock: Tony Bennett has been leaving his
heart in San Francisco on scores of disks, while Sony Classics
keeps getting mileage out of Leonard Bernstein years after his
death). It affects all levels of the music business. Even one-hit
wonders appear on greatest hits albums.

But this approach was based on old technologies. The industry
counted on vinyl wearing out, on being able to recycle old songs
into new disks, and on new recording methods replacing the old.
But now digital sound and CD recording technology means WE can do
the slicing and dicing. If I want a greatest hits album now, then
I can make it.

Going back to The Beatles, for example, when I realized that all
the tracks on "1" actually were on my "Red" and "Blue" CDs, I
created a disk of the "leftovers." I also realized, obviously,
that I could have compiled my own version of "1" in the first
place. The sound quality will be the same as the factory disks.

There was a period when digital recordings were new when sound
could be problematic. Transfers of analog recordings to CD
resulted in faithfully reproduced tape hiss while new all-digital
recordings captured every cough or scratched itch during the
recording session. But the industry long ago solved those issues.
When you buy a new disk today, you are buying digital data that
will hold up for a long time.

As noted in the space many times, I do not support the theft of
intellectual property and frankly am appalled at the current
mentality that seems to hold that people should be able to freely
rip-off music (or video or books or whatever). Artists are
entitled to be compensated for their creativity.

At the same time the courts have been absolutely clear: you have
the right to rearrange the songs you own any way you want. You
are entitled to transfer your CDs to MP3 for your digital player.
You are entitled to make a duplicate of your CD and play that so
the original doesn't get scratched. You are entitled to made your
own CD compilations.

The music industry's efforts to block piracy have involved
measures, ranging from Draconian laws to annoying anti-copying
features on CDs, that draw no distinction between legitimate
duplication and theft. It looks from here less like a concern
about stealing and more a concern about trying to salvage their
old, now obsolete business model of recycling and reselling the
same music.

Correct me if I am wrong, but I do not recall any recording
executives now complaining about how digital technology promotes
piracy having such qualms when the industry received windfall
profits from reselling all their old LPs as CDs.

What's needed here is a new business model, one recognizing that
at the end of the day, what I want to own isn't the physical
medium on which "She Loves You" resides. I just want to hear the
"yeah, yeah, yeah."

(c) 2002, Al Gordon
You can reach Al Gordon at:
mailto:al@TheNakedPC.com


** 05. Featured Product -- Rio Riot 20 GB Digital Audio Player
       (reviewed by Al Gordon)

A key concept in the world of PR is "framing" -- how a particular
issue or product gets presented. Classically bad framing is,
"When did you stop beating your wife?" Good framing would be, "I
love my wife although, like all couples, we have moments of
stress."

SONICblue has gone through this kind of test with the release of
its Rio Riot, 20 GB media player.

http://www.TheNakedPC.com/t/512/tr.cgi?fprod

The company has been burdened by every review of the Riot being
framed by unflattering comparisons with Apple's iPod.

And indeed, the Riot ISN'T an iPod. It weighs around 10 ounces to
the iPod's 6.5; its control switches are less slick, and it is
about double the size of the fit-in-a-shirt-pocket iPod.

Not being an iPod, however, also means that the Riot works
natively in Windows (using an iPod in Windows requires third-
party software that is still in beta); it has an over-the-ear
headset instead of ear buds, it supports WMA as well as MP3 (iPod
is MP3 only); and at a street price of $315, it's $62 cheaper
than the 5 GB iPod and $156 bucks than Apple's 10 GB player.
Doing the math, Riot's dollar-per-gigabyte edge is substantial.

iPod 5 GB:
http://www.TheNakedPC.com/t/512/tr.cgi?fprod2

iPod 10 GB:
http://www.TheNakedPC.com/t/512/tr.cgi?fprod3

So now that we have that out of the way, let's look at the player
in its own right. A key advantage of this class of media player
is that it allows you to store files at higher quality settings.
20 GB puts a very substantial music collection in your hands.

I will write more about that in a future article. The short form
is that I found MP3s using variable bit rate (VBR) recording at
192 K or greater yielded 7-1 compression and sound that was
nearly indistinguishable from the original CD. I encoded 100 CDs
(since some were partial "rips," this was equivalent to maybe 75
full CDs) in about 7 GB.

Sound quality on the Riot was good. The standard headphones are
adequate. But as I do with all portable audio, I also checked it
out with my Sennheiser and Koss headphones, and the sound held up
on the better "cans."

The Riot has a neat wasp-waist look, tapering in at the center,
which keeps it from looking like a generic black plastic
rectangular box. A navigation wheel (familiar to game pad users)
is on the left front, a control wheel and function buttons on the
right front, and volume buttons are on the left side. It wasn't
the easiest design in the world to master, but it is functional
once you get used to it.

The abundance of controls does reflect one design judgment in the
Riot that didn't quite hit the target. When you have that many
songs on a player, finding and organizing them is a challenge.
SONICblue is very proud of the Riot's ability to automatically
set up playlists by genre, artist, album, etc. as well as its
innovative method of keeping track of the songs you play most so
as to generate "favorites" lists. In addition, Riot has an auto-
DJ capability to generate still more playlists of your songs.

The problem is that if you want to set up your own specific
playlist that, too, has to be done on the Riot. This is an
exceedingly tedious process involving lots of switch and control
wheel movements, scrolls through menus, and general annoyance.
Riot ships with Real Jukebox for Windows and iTunes for Macs. It
really needs to be revised to allow users to create playlists on
that software and transfer them.

The second major flaw is that SONICblue chose to provide only USB
1.1 connectivity in the Rio Riot, which means 27 hours minimum to
fill up the drive. FireWire or USB 2.0 would do the job in less
than 1 hour. The company is simply going to have to add higher
speed connections in future versions.

Still, if imperfect, Rio Riot is a good player at an attractive
price.

(c) 2002, Al Gordon
You can reach Al Gordon at:
mailto:al@TheNakedPC.com


** 06. Featured Web Site - ScreenIt.com (reviewed by T.J. Lee)

The ScreenIt.com Entertainment Reviews for Parents is an
essential site for parents hoping to survive the summer months.
"Dad, can I go to the movies with my friends?" is a seasonal
call that can send chills down the spine of any parental unit.
Odds are long that you don't want to prescreen every show your
kids want to go see this summer. And I'm not just talking about
the mall Cineplex either, ScreenIt covers movies, DVDs, and VHS.

What little bit of sunshine from Hollywood does your little
cherub want to watch? Forget about the PG-13 or R rating what's
straight scoop on what really in the flick? ScreenIt.com has the
answer. It's a review site that breaks down a film into the
categories a parent is likely to be concerned about. How much
gore, how much sex, how much skin, what's the language like,
what attitudes are displayed, and much more. The plots are
discussed in detail so be advised that you'll ruin the ending
if you check out a movie you are planning on seeing yourself,
but your kids won't be pulling any wool over your eyes about
what's in a movie that "everyone else is letting their kids
see."

http://www.TheNakedPC.com/t/512/tr.cgi?fsite


** 07. Featured Drawing - TNPC School's Out Special!

If you've never entered a The Naked PC drawing before, here's how
it works. You go to a Web page on our site, answer one survey
question (today's is "Do you read TNPC at work or at home?"), and
type in your email address.

To encourage folks to participate, we conduct a drawing from the
email addresses of each survey's participants and we give away
something really useful. Now, obviously we already have your
email address or you wouldn't be reading this, but this drawing
for prizes will only include those folks who answer this issue's
question (entering a prior drawing doesn't count for this one).

We'll only use the email addresses we collect for the purpose of
notifying who won the prize, nothing else. Before our next issue
is published, we'll pick one entered name at random. The winner
gets one Photon Micro-Light II pocket flashlight--a $19.95 value
absolutely free. And the winner picks the color of her/his
choice. But you have to enter to win.

http://www.TheNakedPC.com/t/512/tr.cgi?fdrawing


** 08. Newsworthy - a potpourri of current events and
       interesting stuff

*-* MIT computer science graduate student claims to have cracked
the security system in Microsoft's Xbox.
http://www.TheNakedPC.com/t/512/tr.cgi?news1

*-* More far-out stuff from MIT... physicist looks at what a
computer's requirements would be to simulate the universe in all
its incarnations since the big bang.
http://www.TheNakedPC.com/t/512/tr.cgi?news2

*-* Mac aficionados will want to read an interview with Steve
Jobs in which he talks about subjects ranging from MPEG-4 (the
upcoming new international standard for digital video), Apple's
broadening support of open standards, eMac vs. iMac, and Apple's
success with its retail stores.
http://www.TheNakedPC.com/t/512/tr.cgi?news3

Have you come across something newsworthy? Drop us a line:
mailto:hottips@TheNakedPC.com


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DISCLAIMER
Personal computers are individual machines with performance that
can vary with components, software, and operator ability. The
Naked PC is not responsible for the manner in which the
information presented is used or interpreted. Also, although we
work hard to provide you with accurate Internet links in The
Naked PC, we are not responsible for Internet links herein that
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responsible for the content, accuracy, performance, or
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ISSN: 1522-4422


     



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